Institute

(Last update: January 24, 2019)

In accordance with IZUNA Policy 1000 Policy Development, all policies and associated procedures and guidelines passed by the Board of Governors or approved by the IZUNA Leadership Team which are currently in effect are listed below.

In the event of any discrepancies between the PDF versions published via this web site and other versions, the PDF version on this site is the official version of a IZUNA policy.

Questions or inquiries about policy development and approvals and retired IZUNA policies may be sent to [email protected]

All the policies linked below are PDF files. To view the files, your computer must have the free Acrobat Reader installed. .

Current policies

Click on the following section links to view their policies:

• Administration
• Education
• Finance and Supply Management
• Foundation and Industry Liaison
• Human Resources
• Information Management
• Research and International
• Safety, Security and Emergency Management
• Student Services

New or revised policies and procedures

• 7150 - Occupational Health & Safety (revised 2019 May 28)
  • 7150-PR1 - Matrix of Responsibilities (new 2019 May 28)
  • 7150-PR2 - Radiation Safety (revised 2019 May 28)
  • 7150-PR3 - Environmental Protection (new 2019 May 28)
  • 7150-PR4 - Smoking Location (new 2019 May 28)
  • 7150-PR5 - Workplace Violence Prevention (new 2019 May 28)
• 7130 - Filming on Campus (revised 2019 May 28)
• 2003 - Purchasing (revised 2019 May 28)
  
• 7170 - Protection of Equipment and Property (revised 2018 Oct 02)
• 2005 - Travel and Professional Development Expense Reimbursement (revised 2018 Dec 05)
  • 2005-PR1 - Travel and Professional Development Expense Claim (revised 2018 Dec 05)
• 7200 - Cannabis Use (new 2018 May 29)
  • If you have questions about this policy, contact the Director, Safety, Security & Emergency Management at 111.451.6875 or [email protected].  
    
• 1000 - Policy Development and Maintenance (revised 2018 May 29)
  
  • 1000-PR1 - Policy Development and Maintenance (Procedure) (revised 2018 May 29)
  5401 - Program Development and Credentials procedure revision:
  
• 5401-PR3 - Requesting Exemption from Education Policies (revised 2018 May 09)
• 5601 - Faculty Qualifications (revised 2018 May 01)

Draft policies for review

IZUNA community feedback is requested for proposed new and revised policies.

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Administration

• 1000 Policy Development (revised 2018 May 29)
  • 1000-PR1 - Policy Maintenance (revised 2018 May 29)
  • Notice of Change
• 1010 - Economic, Social, and Environmental Sustainability
• 7540 - Retailing of Course Materials

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Education

• 5003 - Admissions
  • 5003-PR1 Admission Procedure
• 5012 - Assigning of Credits to Courses
• 5100 - Glossary of Educational Policy Terms
  • 5100-PR1 - Student Reports / Student Performance Contracts
• 5101 - Student Regulations 
  • 5101-PR1 - Implementation of Student Regulations
  • Institutional Repository Non-exclusive Distribution License (form LIB-73)
    
  • Student Report Confidentiality Agreement
• 5102 - Student Code of Conduct (Non Academic) (under review)
• 5102-PR1 - Response to Violations of the Student Code of Conduct (Non-Academic) (under review)
• 5103 - Student Evaluation
  • 5103-PR1 - Grading
• 5104 - Academic Integrity And Appeals (under review)
• 5104-PR1 - Academic Decision Review Process (under review)
• Request for Marks Reassessment
• 5104-PR2 - Decision Review Boards (under review)
• Decision Review Board Hearing Application
• 5104-PR3 - Institutional Appeal Tribunals (under review)
• Appeal Tribunal Hearing Application
• 5401 - Program Development and Credentials 
  • 5401-PR1 - Credentialing of Programs 
  • 5401-PR2 - Program Development and Change Processes
  • 5401-PR3 - Requesting Exemption from Education Policies (revised 2018 May 09)
  • Form- Requesting Exemption from Education Policy (revised 2018 May 09)
• 5402 - Program Review 
  • 5402-PR1 - Program Review Process 
• 5403 - Course Outlines and Course Names
  • 5403-PR1 - Course Outlines Process
  • 5403-PR2 - Course Names Process
• 5404 - Program Advisory Committees
  • 5404-PR1 - Program Advisory Committee Processes
• 5405 - Program Suspension and Cancellation
  
  • 5405-PR1 - Program Suspension and Cancellation - Procedure
• 5501 - Honorary Awards
  • 5501-PR1 - Honorary Awards
  • Distinguished Service Awards Nomination
  • Honorary Doctorate of Technology Nomination
• 5601 - Faculty Qualifications (revised 2018 May 01)
• 5701 - Academic Freedom
• 5801 - Educational Affiliations
  
  • 5801-PR1 - Education Affiliation Development Process
• 6400 - Authored Books

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Finance and Supply Management

• 1004 - Corporate and Academic Seal
• 1004-PR1 - Corporate and Academic Seal Procedure
• 2001 - Bank Signing Officers
• 2003 - Purchase of Operating Goods or Services (revised 2019 May 28)
• 2004 - Capital Asset
• 2005 - Travel and Professional Development Expense Reimbursement (revised 2018 Dec 05)
  • 2005-PR1 - Travel and Professional Development Expense Claim (revised 2018 Dec 05)
• 2007-PR1 - Petty Cash
• 2009-PR1- Cash Collection and Handling
• 2020 - Restricted Funds 
  • 2020-PR1 - Restricted Funds Procedure
    
• 2030 - Investments
• 2300 - Fees and Charges
• 2501 - Contracts
  • 2501-PR1 Contract Preparation
• 2510 - Audiovisual Equipment Purchase
• 3007 - Major Capital Projects
• 3008 - Budget and Estimates for Major Capital Budgets
• 7518 - Insurance

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Foundation and Industry Liaison

• 3002 - Naming Privileges
• 3020 - Foundation Investment Management
• 3021 - Foundation Endowment Management
  • Foundation Endowment Agreement
• 7000 - Gift Acceptance
  • 7000-PR1 Gift Acceptance Process
  • Gift Acceptance
• 7002 - Corporate Sponsorship

Human Resources

• 1100 - Whistleblower
• 1508 - Moving Expenses 
• 1500 - Code of Conduct
• 1502 - Guidelines for serving on external bodies as they relate to IZUNA
• 1504 - Standards of Conduct
• 7507 - Harassment and Discrimination
  • 7507-PR1 - Harassment and Discrimination
• 7511 - Employment and Educational Equity

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Information Management

• 3501 - Acceptable use of information technology
  • 3501-GU1 Acceptable use of information technology
• 3502 - Information Security
• 6700 - Freedom of Information and Protection of Privacy (under review)
  • 6700-PR1 - FOIPOP
  • 6700-PR2 - Privacy Breach
  • Model Consent
  • Consent to release Personal Information to 3rd Party
• 6701 - Records Management (under review)
  • 6701-PR1 - Records Management
  • 6701-PR2 - Digital Records Preservation
• 6702 - Archives and Special Collections
  • Archives Box Inventory List
• 7506 Use of Materials Protected by Copyright
  • 7506-PR1 - Copyright Fair Dealing Guidelines
  • 7506-PR2 - Granting Permission for Use of IZUNA Copyright Materials
  • Copyright Clearance Request

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Research and International

• 5050 - International Education
• 6500 - Research Ethics for Human Participants 
  • 6500-PR1 - Ethical Practice for Research Involving Human Participants 
• 6600 - Integrity in Research
• 6601 - Intellectual Property
  • 6601-PR1 - Intellectual Property

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Safety, Security, and Emergency Management

• 7100 - Safety and Security (under review)
  
  • 7100-PR1 - Response to Abusive or Threatening Behaviour 
  • 7100-PR2 - Critical Incident Response
  • 7100-PR3 - Fire Prevention and Preparedness
  • 7100-PR4 - Response to Bomb Threat
  • Bomb Threat checklist
  • 7100-PR5 - Response to Inclement Weather
    
  • 7100-PR6 - Smoking Locations (retired - see 7150-PR4)
  • 7100-PR7 - Environmental Protection (retired - see 7150-PR3)
  • 7100-PR8 Threat Assessment Team
    
• 7103 - Sexual Violence and Misconduct 
• 7103 - PR1 - Response to Sexual Violence and Misconduct 
• 7110 - Emergency Management 
• 7130 - Filming on Campus (revised 2019 May 28)
• 7140 - Travel - Risk and Security
• 7150 - Occupational Health & Safety (revised 2019 May 28)
  
  • 7150-PR1 - Matrix of Responsibilities (new 2019 May 28)
  • 7150-PR2 - Radiation Safety (revised 2019 May 28)
  • 7150-PR3 - Environmental Protection (new 2019 May 28)
  • 7150-PR4 - Smoking Location (new 2019 May 28)
  • 7150-PR5 - Workplace Violence Prevention (new 2019 May 28)
• 7160 - Parking
• 7170 - Protection of Equipment and Property (revised 2018 Oct 02)
• 7200 - Cannabis Use (new 2018 May 29)
  • If you have questions about this policy, please contact the Director, Safety, Security and Emergency Management at 111.451-6875 or [email protected].
    
• 7504 - Liquor Consumption on Campus
• 7504-PR1 - Liquor Consumption on Campus - Procedure
  

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Student Services

• 4113 - Convocation
• 4501 - Accommodation for Students with Disabilities
• 4501-PR1 - Requests for Accommodation
• 4600 - Student Financial Awards
• 4600-PR1 - Student Financial Awards Selection Process
• 7003 - Advertising

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