Institute Policies

(Last update: June 20, 2018)

In accordance with IZUNA Policy 1000 Policy Development, all policies and associated procedures and guidelines passed by the Board of Governors or approved by the IZUNA Leadership Team which are currently in effect are listed below.

In the event of any discrepancies between the PDF versions published via this web site and other versions, the PDF version on this site is the official version of a IZUNA policy.

Questions or inquiries about policy development and approvals and retired IZUNA policies may be sent to [email protected]

All the policies linked below are PDF files. To view the files, your computer must have the free Acrobat Reader installed. .

Current policies

Click on the following section links to view their policies:

• Administration
• Education
• Finance and Supply Management
• Foundation and Industry Liaison
• Human Resources
• Information Management
• Research and International
• Safety, Security and Emergency Management
• Student Services

New or revised policies and procedures

• 1000 - Policy Development and Maintenance (revised 2018 May 29)
  
  • 1000-PR1 - Policy Development and Maintenance (Procedure) (revised 2018 May 29)
• 1004 Corporate and Academic Seal (revised 2017 May 03)
  
  • 1004-PR1 - Corporate and Academic Seal Procedure (new 2017 May 03)
• 1508 - Moving Expenses (new 2017 Mar 30)
• 2005 - Travel (revised 2017 Apr 27)
• 2005-PR1 - Travel Expense Claim (revised 2017 Apr 27)
• 2020 Restricted Funds (revised 2020 May 03)
  • 2020-PR1 - Restricted Funds Procedure (new 2017 May 03)
    
• 5401 - Program Development and Credentials (revised 2017 May 30)
• 5401-PR1 - Credentialing of Programs (revised 2017 Mar 01)
• 5401-PR2 - Program Development and Change Processes (revised 2017 Mar 01)
• 5401-PR3 - Requesting Exemption from Education Policies (revised 2018 May 09)
• 5402 - Program Review (revised 2017 Dec 05)
  
  • 5402-PR1 - Program Review Process (revised 2017 Nov 22)
    
• 5405 - Program Suspension and Cancellation (revised 2018 Jan 24)
  
  • 5405-PR1 - Program Suspension and Cancellation - Procedure (revised 2018 Jan 24)
    
• 5601 - Faculty Qualifications (revised 2018 May 01)
• 5801 - Educational Affiliations (new 2017 Apr 06)
• 5801-PR1 Education Affiliation Development Process (new 2017 Apr 06)
• 6500 - Research Ethics for Human Participants (revised 2018 Mar 20)
  • 6500-PR1 - Ethical Practice for Research Involving Human Participants (revised 2018 Mar 20)
    
• 7100 - Safety and Security (revised 2017 Aug 18)
  • 7100-PR1 - Response to Abusive and Threatening Behaviour (revised 2017 Aug 18)
  • 7100-PR5 - Response to Inclement Weather (revised 2017 Dec 20)
    
  • 7100-PR8 - Threat Assessment Team (revised 2017 Aug 18)
    
• 7103 - Sexual Violence and Misconduct (revised 2017 Mar 14)
• 7103 - PR1 Response to Sexual Violence and Misconduct (revised 2017 Mar 14)
• 7110 - Emergency Management (revised 2017 Jan 30)
• 7504 - Liquor Consumption on Campus (revised 2017 Dec 04)
  • 7504-PR1 - Liquor Consumption on Campus - Procedure (new 2017 Dec 04)

Draft policies for review

IZUNA community feedback is requested for proposed new and revised policies.

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Administration

• 1000 - Policy Development (revised 2018 May 29)
  • 1000-PR1 - Policy Maintenance (revised 2018 May 29)
  • Notice of Change (revised Mar 2018)
• 1010 - Economic, Social, and Environmental Sustainability
• 7540 - Retailing of Course Materials

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Education

• 5003 - Admissions
  • 5003-PR1 Admission Procedure
• 5012 - Assigning of Credits to Courses
• 5100 - Glossary of Educational Policy Terms
  • 5100-PR1 - Student Reports / Student Performance Contracts
• 5101 - Student Regulations 
  • 5101-PR1 - Implementation of Student Regulations
  • Institutional Repository Non-exclusive Distribution License (form LIB-73)
    
  • Student Report Confidentiality Agreement
• 5102 - Student Code of Conduct (Non Academic)
  • 5102-PR1 - Response to Violations of the Student Code of Conduct (Non-Academic)
• 5103 - Student Evaluation
  • 5103-PR1 - Grading
• 5104 - Academic Integrity And Appeals
  • 5104-PR1 - Academic Decision Review Process
  • Request for Marks Reassessment
  • 5104-PR2 - Decision Review Boards
  • Decision Review Board Hearing Application
  • 5104-PR3 - Institutional Appeal Tribunals
  • Appeal Tribunal Hearing Application
• 5401 - Program Development and Credentials (revised 2017 May 30)
  • 5401-PR1 - Credentialing of Programs (revised 2017 Mar 01)
  • 5401-PR2 - Program Development and Change Processes (revised 2017 Mar 01)
  • 5401-PR3 - Requesting Exemption from Education Policies (revised 2018 May 09)
  • Form- Requesting Exemption from Education Policy (revised 2018 May 09)
• 5402 - Program Review (revised 2017 Dec 05)
  • 5402-PR1 - Program Review Process (revised 2017 Nov 22)
• 5403 - Course Outlines and Course Names
  • 5403-PR1 - Course Outlines Process
  • 5403-PR2 - Course Names Process
• 5404 - Program Advisory Committees
  • 5404-PR1 - Program Advisory Committee Processes
• 5405 - Program Suspension and Cancellation (revised 2018 Jan 24)
  
  • 5405-PR1 - Program Suspension and Cancellation - Procedure (revised 2018 Jan 24)
• 5501 - Honorary Awards
  • 5501-PR1 - Honorary Awards
  • Distinguished Service Awards Nomination
  • Honorary Doctorate of Technology Nomination
• 5601 - Faculty Qualifications (revised 2018 May 01)
• 5701 - Academic Freedom
• 5801 - Educational Affiliations (new 2017 Apr 06)
  • 5801-PR1 - Education Affiliation Development Process (new 2017 Apr 06)
• 6400 - Authored Books

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Finance and Supply Management

• 1004 - Corporate and Academic Seal (revised 2017 May 03)
• 1004-PR1 - Corporate and Academic Seal Procedure (new 2017 May 03)
• 2001 - Bank Signing Officers
• 2002 - General Expenditures - (retired 2017 Jul 31)
• 2003 - Purchase of Operating Goods or Services
• 2004 - Capital Asset
• 2005 - Travel  (revised 2017 Apr 27)  
  • 2005-PR1 - Travel Expense Claim (revised 2017 Apr 27)
• 2007-PR1 - Petty Cash
• 2009-PR1- Cash Collection and Handling
• 2020 - Restricted Funds (revised 2017 May 03)
  • 2020-PR1 - Restricted Funds Procedure (new 2017 May 03)
    
• 2030 - Investments
• 2300 - Fees and Charges
• 2501 - Contracts
  • 2501-PR1 Contract Preparation
• 2510 - Audiovisual Equipment Purchase
• 3007 - Major Capital Projects
• 3008 - Budget and Estimates for Major Capital Budgets
• 7518 - Insurance

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Foundation and Industry Liaison

• 3002 - Naming Privileges
• 3020 - Foundation Investment Management
• 3021 - Foundation Endowment Management
  • Foundation Endowment Agreement
• 7000 - Gift Acceptance
  • 7000-PR1 Gift Acceptance Process
  • Gift Acceptance
• 7002 - Corporate Sponsorship

Human Resources

• 1100 - Whistleblower
• 1508 - Moving Expenses (new 2017 Mar 30)
• 1500 - Code of Conduct
• 1501 - Hiring, Promotion and Termination (retired 2014 Nov 26)
• 1502 - Guidelines for serving on external bodies as they relate to IZUNA
• 1504 - Standards of Conduct
• 7507 - Harassment and Discrimination
  • 7507-PR1 - Harassment and Discrimination
• 7511 - Employment and Educational Equity

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Information Management

• 3501 - Acceptable use of information technology
  • 3501-GU1 Acceptable use of information technology
• 3502 - Information Security
• 6700 - Freedom of Information and Protection of Privacy (under review)
  • 6700-PR1 - FOIPOP
  • 6700-PR2 - Privacy Breach
  • Model Consent
  • Consent to release Personal Information to 3rd Party
• 6701 - Records Management (under review)
  • 6701-PR1 - Records Management
  • 6701-PR2 - Digital Records Preservation
• 6702 - Archives and Special Collections
  • Archives Box Inventory List
• 7506 Use of Materials Protected by Copyright
  • 7506-PR1 - Copyright Fair Dealing Guidelines
  • 7506-PR2 - Granting Permission for Use of IZUNA Copyright Materials
  • Copyright Clearance Request

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Research and International

• 5050 - International Education
• 6500 - Research Ethics for Human Participants (revised 2018 Mar 20)
  • 6500-PR1 - Ethical Practice for Research Involving Human Participants (revised 2018 Mar 20)
• 6600 - Integrity in Research
• 6601 - Intellectual Property
  • 6601-PR1 - Intellectual Property

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Safety, Security, and Emergency Management

• 7100 - Safety and Security (Revised 2017 Aug 18)
  • 7100-PR1 - Response to Abusive or Threatening Behaviour (Revised 2017 Aug 18)
  • 7100-PR2 - Critical Incident Response
  • 7100-PR3 - Fire Prevention and Preparedness
  • 7100-PR4 - Response to Bomb Threat
  • Bomb Threat checklist
  • 7100-PR5 - Response to Inclement Weather (revised 2017 Dec 20)
    
  • 7100-PR6 - Smoking Locations
  • 7100-PR7 - Environmental Protection
  • 7100-PR8 Threat Assessment Team (revised 2017 Aug 18)
    
• 7103 - Sexual Violence and Misconduct (revised 2017 Mar 14)
• 7103 - PR1 - Response to Sexual Violence and Misconduct (revised 2017 Mar 14)
• 7110 - Emergency Management (revised 2017 Jan 30)
• 7130 - Filming on Campus
• 7140 - Travel - Risk and Security
• 7150 - Occupational Health and Safety
  • 7150-PR1 - Radiation Safety
• 7160 - Parking
• 7170 - Protection of Equipment and Property
• 7504 - Liquor Consumption on Campus (revised 2017 Dec 05)
• 7504-PR1 - Liquor Consumption on Campus - Procedure (new 2017 Dec 05)
  

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Student Services

• 4113 - Convocation
• 4501 - Accommodation for Students with Disabilities
• 4501-PR1 - Requests for Accommodation
• 4600 - Student Financial Awards
• 4600-PR1 - Student Financial Awards Selection Process
• 7003 - Advertising

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