Accommodation Process

Academic accommodations are put in place to mitigate the functional impact of a students with disabilities on the academic settings and to promote access for students with disabilities without compromising the integrity of learning environment. Accommodations are determined based on identified learning needs and medical documentation.

Academic Accommodations

Academic Accommodations are available in the following areas:

When students request accommodations, the steps are:
  1. The student:
    1. registers with Accessibility Services
    2. meets with an Accessibility Services' advisor
    3. submits supporting documentation of their disability
  2. The Accessibility Advisor:
    1. assesses for accommodation, based on the individual student's needs
    2. submits an Individual Accommodation Plan for each term to the Associate Dean, the Program Head, and the Program Assistant
  3. The Associate Dean:
    1. advises the student's instructor(s) of the accommodation plan

Exam accommodations

Individual Accommodation Plan is to be updated EACH term PRIOR to putting exam requests for the current semester.

  1. The student:
    1. communicates to the instructor when writing exam outside the designated exam location and time 
    2. submits exam invigilation request for each exam to the Accessibility Services' reception allowing AT LEAST FIVE BUSINESS DAYS prior to the requested exam date
    3. provides Accessibility Services with course/exam date/time information and required accommodations for EACH exam
  2. Accessibility Services:
    1. verifies currency of student's Individual Accommodation Plan
    2. books room/seat for requested exam taking into account students accommodation(s)
    3. advises the instructor(s) on received student request to write the exam at Accessibility Services' Test Centre or on accommodating the student in the Lab.  Request a copy of the exam(s) and detailed exam instructions
    4. discusses with Program area if special arrangements are to be made (i.e. change of the exam date, extra time for writing the exam in a computer Lab, etc.)
  3. The instructor:
    1. provides a copy of the exam to Accessibility Services at least 24 hours prior to the exam time
    2. provides specific details regarding the exam, such as:
      • open or closed book exam
      • calculator requirements
      • formula sheets
      • note sheets
      • D2L, share in/out access required
      • any special software if a computer is required
      • exam time
      • use of dictionary
      • use of computer
      • internet access
      • use of D2L
  4. Accessibility Services secures the exam in a locked cabinet
  5. The student:
    1. arrives 5 - 10 minutes ahead of the exam time
    2. writes exam in a room with video monitoring or an invigilator
  6. Accessibility Services secures the complete exam in a locked cabinet and e-mail, if requested, a copy of the complete exam back to the instructor within 24 hours after its completion
  7. The instructor or designate signs for and picks up the exam or has Accessibility Services staff scan & e-mail the exam back.