How to Personalize your Questions

Shortly after courses start, Instructional Assessment Online, LTC will email an invitation to instructors to personalize survey questions. The email will be titled Instructional Assessments Online _ Please select your additional questions today!

If you do not receive this email, please contact [email protected].

If course is set up in D2L, instructors will be able to login to the question bank in D2L.

Click on the link in the email to go to the question selection screen.

The new online instructor feedback questionnaires are comprised of 13 standardized questions (insert link to the base questions?).

Surveys may be personalize by adding up to 7 additional questions from the question bank. (5 Likert questions and 2 comment questions) The 2 comment questions may be selected from the question bank “Comment questions” section, or you may create your own question to be used.

A) Adding selectable Likert questions from the question bank

Step 1. Go to the desired section for selecting available questions

On the tab “Select your questions from the question bank”, choose SHOW SECTION and click on the question groups of importance to you.

Use the PREVIEW button to the left to review a specific question and the answer scale as it appears to the students or OPEN ALL QUESTIONS in a category.

Entry page

Step 2. Select your additional questions.

You can add up to 5 Likert scaled questions to your survey.

To the right of the question you decide to add, click SELECT. If you decide to change your question choice click DESELECT

To include your selected questions, you must click “SUBMIT”. “Save” does not add the questions to your survey.

ExBlue Landing Page
B) Personalize by creating an open-ended question

Step 1. Go to the section for creating personalized questions.

Find the section titled “Open-ended questions”. You will see an expanded section with an option for creating up to two questions.

Step 2. Create your question(s).

Click the “Edit” button beside the first question:

Edit question button

Once clicked, the question field will expand as shown:

Expanded open ended question field

Click on the phrase “Please enter your 1st open ended question here.” to activate the yellow edit box. Then begin typing your question. It is recommended to include your name in brackets to indicate to students that this was your question

Button to begin editing open ended question

Here is an example of an open ended question in the “yellow” edit box.

Edit open ended question text box

To include your question on the evaluation form, click the “Select” button to the right of the question. The question will now show as “Selected.” You can easily deselect a question you have selected by clicking the “Deselect” button to the right of the question. Note that selected questions are not added to the evaluation form until you click on “Submit.

Selected button

If you wish, repeat the steps above to create another open ended question.

Step 3. Submit the questions you have created

Once you have finalized your questions, click the “Submit” button at the bottom of the page to add your questions to the evaluation form. Remember that you can submit a maximum of two open-ended questions.

submit button

Pausing: If you are interrupted before you can complete the customization process, just click the “Save” button at the bottom of the page to store your work without submitting your questions. You will be able to return to your work by clicking on the email link you received previously.

Save button

Once you receive the confirmation message that your settings have been saved, you may close the window

Note that the “Exit” button at the bottom of the page can be used to refresh the page with your latest changes and prepare for the closing of the browser. Once you submit your questions, however, you can simply close the browser.

If you want to change your selections later, you can do so by repeating the editing process and then clicking the “Update” button at the bottom of the page.

C) Previewing questions

Near the top of the question selection/creation page, you will see a “View” dropdown menu:

view search box

Change the “All options” drop-down menu to show “Selected”:

View search box selected

The question bank will refresh to display only the subsections that contain your selected questions. Expand those subsections to view your questions. If you created any custom questions, these will also be displayed as long as you have selected them for your questionnaire.

To the far left of the “View” dropdown menu is a PREVIEW QUESTIONNAIRE button. Click this button to see the entire evaluation form as it will appear to your students.

D) Save, submit, update questions to be used in survey

Save: If you are interrupted before you can complete the customization process, just click the “Save” button at the bottom of the page to store your work without submitting your questions. You will be able to return to your work by clicking on the email link you received previously.

Save button

Once you receive the confirmation message that your settings have been saved, you may close the window.

Note: The “Exit” button at the bottom of the page can be used to refresh the page with your latest changes and prepare for the closing of the browser. Once you submit your questions, however, you can simply close the browser.

Submit: After choosing your final questions, click SUBMIT at the bottom of the screen. Clicking the SUBMIT will confirm that all questions will appear on the survey. Without submitting, your students will only be asked the 13 core questions from the institute’s standardized questionnaire.

Update/Change: Once you click “Submit,” the Save and Submit buttons are replaced by an “Update” button. Clicking the “Update” button will allow changes to be made to questions previously selected from the question bank and/or allow the addition of questions and creation of open-ended/comment questions. The “Save” and “Submit” buttons may be used to save and/or submit questions once selection has been completed.

Note: Once the question selection deadline is met the update option will no longer be available.

E) Copying selected questions from one course to another

If you teach multiple courses and wish to apply the selected and/or custom questions from one course to another course, the copy function may be used.

First locate the COPY box at the bottom of the screen:

Copying to, step 1

Using the drop-down box, select the source (from) or destination (to) course to copy the questions from or to:

Copying to, step 2

Click the APPLY button to copy the questions. You will then see a message similar to this one:

Copying to, success

Note: Performing this operation will overwrite any question customization that might have been done for the destination course.

Click the “Copy & Submit” button to copy the questions and submit. You will then see a message similar to the one below confirming the Copy and Submit:

Copy and submit confirmation notification

Click the ‘Update’ button to update the present evaluation with the new changes.